ProjectsĪ project is anything that requires more than one step to be completed.īy this definition, “Paint the house” is not a to-do item. This means that they will change as I type, meaning that I can fill this in very fast by using only the keyboard, not the mouse. Notice that all my contexts start with uniquely different letters. If I’m working from home, I’ll check the work context. I can do private stuff at the cabin or anywhere else. Private and work are not only physical places. All item I need to check if has been done, or if I got an answer to. I have a separate app for grocery shopping. Shopping: All shopping, except groceries. ![]() Home: This is the things I need to be physically at my home address to do.Ĭabin: This is the things I need to be physically at my cabin to do. Private: This is outside of work, at any given location. Later I found that I tended to forget to check this context where relevant. I used to have a context, thinking that this would be useful whenever I was on my phone or computer. ![]() In general, I would say don’t start out to complex. I have played around a lot with contexts. This is where you will find that you will have to tweak your system for some time. I.e., at work, at home, in a specific store or in the same room as your boss.Ī typical list of contexts could look something like this: ContextsĬontexts are either the tools you need to get the job done, like a computer or internet access, or a physical place you need to be. If you do your organizing right you can save a lot of time and achieve a whole new level of control and order. Get your items into the right list and set appropriate reminders. If you have the time and do the clarification when you are adding the task in your GTD system, you will save both time and energy. Last, but not least: If it takes more than two minutes and you have someone you can delegate to, you should ask yourself one question: Am I the right person to do this? Only if the answer is yes, should you put it on one of your lists, so that you can do it at a later time. Only date-specific items should go into your calendar. If you do that, then you will achieve maximum productivity. This is why you should set aside some time to the clarify-phase. In cases where the next action takes less than two minutes to complete, do it right away. If yes, start by asking yourself what is the next action? Is this actionable? If no, trash it or file it. My Todoist GTD setup – Part 2: Weekly Review and Focus Horizons.įind out what it means. My Todoist GTD setup – Part 1: Projects, contexts, and actions. This saves time in weekly review.įor instructions on how to best set up Todoist for GTD, see the below posts: Since I always will have either my, phone, tablet or computer nearby, I find that having a shortcut to creating a new task in my GTD app (I use Todoist) makes it very easy to get my task into the right list at once. Capture Picture: BigstockĬapture everything that has your attention. ![]() To get anything done you have to go through five steps. The basic concept is that you have one or more places to capture all of your to-do items, ideas, and commitments and that these should be gathered, organized and frequently reviewed. Getting Things Done is a system that helps you to get organized and stay productive. I have added my own personal recommendations and best practices where relevant. In this post, I will try to outline the most important aspects of GTD. ![]() The methodology is often referred to as GTD. Getting Things Done is a productivity methodology described in the book Getting Things Done – The Art of Stress-Free Productivity, by David Allen.
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